Wonder how to write business
letter??? Do it carefully…
Business Letter is letter between
one company to other, to the clients/customers or to other parties. A business letter should be with clear
purpose, pertinent, error free and formal. All business letters should be written
on company letter head. Business letter is the correspondence between two
companies or organizations. It should be written in letter pad of the
organization that sends the business letter.
The business letter should
contain the following elements:
1. Heading:
Heading is the
letterhead with name, address, phone, letter number, references no etc. After
that date
2. Recipient
Address:
Three to six
lines below the date line on the left side the recipient address should
written. The recipient address is composed of
a)
Address courtesy title and full name.
b)
Address Business title
c)
Business name
d)
Location.
3. Subject:
It is the main
title of the reason for writing the letter and for what the letter is related
to.
4. Greetings
or salutation:
It is the
formality of the business letter. Greeting
is done after the subject is addressed For example, Dear sir/madam, Sir/madam,
Respected sir/madam.
5. Body
of Letter:
Body of the
letter is the full description of the subject of the letter. It should be clear
to the point and properly managed. Body consists of three phases:
a)
In the first part if previous letter relating to
the matter was sent should be mentioned and made known.
b)
In second phase, the main subject should be
addressed in effective manner. It is the heart of the letter.
c)
The third phase includes what sender (you) want
clearly.
6. Last
greeting and closing: Two lines below the body, greeting and closing of the
letter’s body is done.
7. Signature:
Immediately below the last greeting signature is done, signature must be hand
written.
8. Enclosures:
Any type of copies, letters to other people, documents related to the letter
are shown.
Helpful post.
ReplyDeleteThanks so much. I've been fretting about how to start and this certainly gives me a great and easy place to technical paper presentation. Thanks again
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